Attendance in a ring binder, members in Excel, firearms on paper, and police reporting done by hand once a year in a panic. eShoot replaces all of it with one system built specifically for UK shooting clubs — here's every feature, and how it works.
Every plan includes every feature on this page. From £12.99/month.
The honest comparison
Excel doesn't chase a renewal, spot a lapsed FAC holder, or answer a police enquiry at 9pm. Paper burns, fades and walks out the door. Here's the difference, line by line.
| The job | Spreadsheets & paper | eShoot |
|---|---|---|
| Range sign-in | ✗ A book by the door — illegible, incomplete, and someone forgets to sign out every sessionThen someone types it all up. Or doesn't. | ✓ Members scan their card at the kiosk, pick a lane, log their firearms. Forgotten sign-outs close themselves automatically |
| Who's lapsing? | ✗ Someone has to remember to check, then cross-reference the book against the spreadsheet by hand | ✓ The system watches every member's attendance continuously and warns you at 9, 10 and 11 months — before the 12-month line, not after |
| Police reporting | ✗ A dreaded annual job: work out who lapsed, find their details, draft letters to each force | ✓ Lapsed FAC holders grouped by issuing force. Preview the digest, click send. Evidence logged automatically |
| Membership cards | ✗ Laminator, scissors, and a card that's out of date the day it's printed | ✓ Printable photo ID with barcodes, digital cards in the app, Apple & Google Wallet passes — bulk-print the whole club in one go |
| Member details | ✗ Out of date the moment they're typed. Certificate renewals, address changes and new photos chase you | ✓ Members keep their own details current in the portal and app, guided by a completeness score. Your records fill themselves in |
| Firearms records | ✗ A tab in the spreadsheet, free-typed — ".22", "22LR" and ".22 Long Rifle" are three different guns as far as Excel knows | ✓ A proper register with standardised types, calibres and actions, per-club approval, plus a full armoury module for club guns |
| Who changed what? | ✗ No idea. Anyone with the file can change anything, silently | ✓ Role-based access and a full audit log of every change — who, what, when |
| If disaster strikes | ✗ A stolen laptop, a corrupted file, a fire in the clubhouse — years of records gone | ✓ Held in a dedicated, backed-up cloud database with encrypted credentials. Nothing lives on one machine |
| The cost | ✗ "Free" — plus the volunteer hours, the compliance risk, and the committee member who's the only one who understands the spreadsheet | ✓ From £12.99/month, every feature included, unlimited admins |
Feature by feature
Six areas, one system. Everything below is included on every plan — there are no add-ons, no "premium tiers", no surprises.
01 — AT THE RANGE
A tablet or old laptop by the door becomes your sign-in desk. Members scan their card or wallet pass, pick a lane, and log exactly what they're shooting — then the day's activity flows straight into attendance records, insights and compliance. No book, no typing-up, no gaps.
Members scan their printed card, phone wallet pass or app card — or type their member number. A free barcode scanner is shipped to every club.
Members pick their lane and select the firearms they're using from their own register — or a club gun, no certificate needed.
The kiosk only offers firearms your club has approved — a visiting calibre you don't allow simply isn't selectable.
Left without signing out? The session closes itself automatically, so your attendance records never show phantom all-nighters.
Lane changes and the admin area sit behind a PIN with lockout protection. Clubs that run the kiosk staff-side can switch the PIN off.
Turn on the kiosk leaderboard and Top Member badge to add a bit of friendly rivalry to range attendance.
02 — MEMBERSHIP
The biggest cost of a spreadsheet isn't the software — it's the secretary's evenings. eShoot gives every member their own portal, so certificate renewals, photos and personal details stop being your job. Unlimited membership types, automated renewal chasing, and member numbers that never give away the size of your club.
Printable photo ID cards with barcodes, digital cards in the portal and app, and Apple & Google Wallet passes. Bulk-print the whole club at once.
Members update certificates, police force, photo and contact details themselves — guided by a profile completeness score.
Unlimited types with their own fees and expiry dates. Renewal reminders go out automatically, on your wording.
Members sign in with a magic link or a 6-digit email code — no forgotten-password support calls for your committee.
Unique, non-sequential member numbers — member #7 and member #700 look exactly the same from the outside.
Members who don't want an online account are fully supported — attendance, renewals and compliance all work from the club's records.
03 — IN THEIR POCKET
The eShoot mobile app puts the membership card where members actually keep things: on their phone. The card screen brightens the display and holds the barcode at maximum scan size, so sign-in at the kiosk is one tap and a beep. Push notifications mean club messages actually get seen — not buried in an inbox.
The card screen boosts brightness, keeps the display awake, and shows the barcode at its largest size — first-scan success at the kiosk.
Your club's logo and colours on the card and sign-in screen — it's your club's app experience, not a generic one.
Members can view their firearms register — with photos — right from the app.
Renewal reminders and club messages arrive as push notifications as well as email — the channel people actually look at.
04 — FIREARMS
Free-typed spreadsheets turn one calibre into five spellings and make every report a clean-up job. eShoot uses a standardised list of types, calibres and actions across the whole platform — members pick from a smart search, so ".22 LR" is always ".22 LR". Your club then simply ticks what it allows, and the kiosk, reports and member records all respect it automatically.
Approve exactly the types, calibres and actions your ranges support. Everything else is flagged and unavailable at the kiosk.
Untick a calibre and eShoot instantly shows every member and firearm affected — with a link to each — before you save.
Members and admins add firearms by searching a standardised list — no free-typing, no five spellings of the same cartridge.
A firearm not approved at your club is clearly flagged on the member's record — visible to them and to you, nothing silent.
Club-owned firearms get their own module — locations, movements, attachments and status tracking.
Firearm photos on the register, uploaded from the web or straight from the member's phone.
05 — COMMUNICATION
Email individual members or filtered lists from your club's own verified address — with templates that fill in each member's name, number and expiry date automatically, in the subject line as well as the body. Replies don't vanish into someone's personal inbox: they become support tickets your whole committee can see.
Write once with placeholders like the member's name or expiry date — every email goes out personalised.
Send any template to any address as a test, filled with sample data — see exactly what members will see, first.
Inbound replies turn into support tickets automatically, so nothing gets lost and anyone on the committee can pick them up.
New registrations, support messages and important events reach admins by email and SMS the moment they happen.
06 — INSIGHT & CONTROL
Busiest hours and days, lane demand, calibre usage, your most and least active members — with click-through to any individual record. Underneath it all: role-based access for your committee, a full audit log of every change, and a hard rule we built into the platform itself — your members' data belongs to your club. Even eShoot support can't see it unless your club switches access on.
Busiest hours, days and lanes, calibre trends, and activity rankings — spot who's drifting before they lapse.
Attendance reports with firearm filtering — "everyone who shot .223 this year" is a click, not an afternoon.
Owners, admins and members each see exactly what they should. Every change is logged — who, what, when.
Clubs only ever see their own members — and so do we. Support access is off by default and controlled by a switch only your club holds.
The paperwork that matters
This is the job that keeps club secretaries up at night — and the one a spreadsheet is worst at. Approved clubs must report members who stop attending or don't renew. eShoot watches continuously and turns the reporting into a few clicks, with the evidence trail to prove it.
Lapsed FAC holders are grouped by their issuing police force. Preview the digest, click send — name, DOB, certificate, last attendance and reason, from your club's own address.
See members approaching the 12-month line at 9, 10 and 11 months — while there's still time — and email each one a personal deadline using your own editable wording.
Members read and confirm the prohibited-persons declaration once a year in their portal, recorded in their history with the exact wording they agreed.
Every notification stamps the members it covered and snapshots the full list into your club log. If a force ever asks, the answer is one search away — not a dig through old sent-items.
Getting started
"But our records are in a mess" is exactly the problem we solve. You don't start from a blank slate, and you don't do the data entry — we get your existing records online with you, whatever state they're in.
Pick a plan sized for your club and pay securely online. Your club admin area, member portal and kiosk exist immediately.
Spreadsheets, an old system's export, even scanned records — members, membership types, firearms, attendance history and photos can all come across.
We map your data into eShoot — messy firearm entries standardised, duplicates resolved, history intact. Day one starts with years of records, not zero.
Your free barcode scanner arrives, you plug it into a tablet or laptop at the door, and members are scanning in. Cards print in bulk; wallet passes are a tap away.
Prefer a completely fresh start? That works too — add members yourself or invite them to register, and the system builds itself as they sign in.
Ready when you are